Executive Assistant

Company: TabaPay
Location: Mountain View
Posted on: June 22, 2022

Job Description:

Who We AreThe world is moving towards instant digital payments and TabaPay is leading the way. We help thousands of Fintechs in the US and Canada instantly move money in and out of accounts and we are actively expanding into other countries. Our customers represent the hottest verticals in the financial service industry such as neobanks, challenger brokers, crypto traders, gaming and wallets. TabaPay is a highly profitable rocketship that processes billions of dollars each year. To learn more visit www.tabapay.com.
What We Are Looking ForWe are looking for an Executive Assistant/Office Manager to join TabaPay. This person will be working cross-functionally with our CEO and CTO. This person will be taking on a variety of tasks to enable the executive team to continue to effectively grow the organization.
What You'll be Doing

• Manage the executive's calendar, including scheduling, making appointments, sending reminders and prioritizing the most sensitive matters
• Working cross functionally across the leadership team to complete a variety of tasks.
• Manage executive's email by creating folders and rules to optimize productivity and organization.
• Manage information flow in a timely and accurate manner
• Format information for internal and external communication - memos, emails, presentations, reports
• Ability to anticipate CEO's needs, resourcefulness and responsiveness are essential
• Attend meetings when needed, compile and compose detailed notes for executives and other parties to utilize
• Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
• Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
  Requirements
  • 2 - 5 years of previous administrative experience supporting multiple executives.
  • Advanced working knowledge of MS Word, Excel and Outlook required.
  • Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails.
  • Must be able to adapt to changing situations with minimal notice and guidance.
  • Familiarity with office equipment and applications (e.g. e-calendars and printers/scanners)
  • Proven ability to effectively prioritize and manage own time and that of others
  • Must be able to come into the office, hybrid options are available.
    BenefitsTabaPay offers the following benefits:
    • 100% employer-paid health care insurance including medical, dental, vision, and life insurance (for employee only)
    • Employer 401K Matching
    • Generous and Flexible PTO
    • Remote and work from home options

Keywords: TabaPay, Mountain View , Executive Assistant, Other , Mountain View, California