Procurement Coordinator

Company: Cushman & Wakefield
Location: Mountain View
Posted on: June 21, 2022

Job Description:

Job Title Procurement Coordinator Job Description Summary Job Description Job Posting Title Procurement Coordinator Job Description Summary Responsible for assisting the procurement team with administrative duties and coordination of operational activities, such as Purchase Order (PO) creation/processing, managing contract documentation, vendor information and insurance documentation, Vendor Onboarding, and other duties as assigned. Job Description POSITION PURPOSE: Responsible for assisting the procurement team with administrative duties and coordination of operational activities, such as Purchase Order (PO) creation/processing, managing contract documentation, vendor information and insurance documentation, Vendor Onboarding, and other duties as assigned. KEY ACCOUNTABILITIES: Responsible for the following: Tracking and compiling contract documentation, routing for signature, and keeping the contract summary current Managing Supplier Quarterly Business Review (QBR) program (scheduling, materials preparation, records) Coordinating and managing the transition of suppliers to the C&W system Tracking the status of each supplier for the several stages required to properly vet the suppliers and input them into the system Assisting with requests for information, quotations, and proposals Keeping track of vendor information and certificate of insurance (COI), managing its up-to-date status, and maintaining its filing in the procurement team's shared folder Other administrative duties as assigned JOB REQUIREMENTS & QUALIFICATIONS: Education: Bachelor's degree in business or related field, or equivalent years of experience in related function Previous Experience: Minimum 2-3 years of experience as an administrative assistant/ coordinator in a fast-paced work environment Proficiency with Google Docs/Sheets/Slides and Microsoft Office Suite (Excel, Word, Powerpoint) Intermediate Excel skills required, e.g. experience in tracking/processing data in an Excel spreadsheet Preferred Experience: Previous experience in facility operations or procurement is a plus Technical knowledge of Yardi and/or 360 Facilities Management is a plus Knowledge of insurance language and of sourcing suppliers is a plus Targeted Competencies: Excellent interpersonal skills Excellent oral and written communication skills Proven record of providing excellent internal and external customer service Detail oriented with excellent analytical, research, and organizational skills Ability to influence the outcome of receipt of acceptable and timely documents Capable of performing in a fast-paced environment with measurable results Accountability for work performed WORK ENVIRONMENT This job operates in a professional dynamic office environment. This role routinely uses standard office equipment such as computers, phones, and printers. It is a fluid environment in terms of daily location. Must be flexible to work from various locations and types of office space. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; ability to remain in a stationary position for up to 80% of the time; and extend hands and arms in any direction. This position requires that the employee perform services for a customer at a customer facility. The customer mandates that all service providers entering its facility be fully vaccinated against COVID-19. In light of the customer's requirement, C&W will require each individual to be fully vaccinated for COVID-19 prior to commencing employment in this position, except to the extent that applicable law requires a reasonable accommodation for the individual (and to the extent that such accommodation does not impose an undue hardship on C&W). Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Keywords: Cushman & Wakefield, Mountain View , Procurement Coordinator, Other , Mountain View, California