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Executive Assistant

Company: FocusKPI Inc.
Location: Mountain View
Posted on: May 16, 2022

Job Description:

Job DescriptionFocusKPI, Inc. is looking for an Executive Assistant to work for our client in Mountain View, CA.

Work Location: Mountain View, part-time in officeDuration: 8 months, potential for conversionResponsibilities:

  • Collect and prepare information used for presentations and meetings for executive staff
  • Document meeting minutes as well as manage action items
  • Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
  • Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
  • Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
  • Reconcile expense reports and purchase requisitions submissions
  • Develop and manage meeting communications and cadence activities
  • Manage special projects for and with the senior staff
  • Provide back-up support for other executive administrators
  • Work with HR, Finance, Legal and other groups on reporting and reconciliationQualifications:
    • 3+ years of experience working at the senior or executive level in an administrative or coordination rolePreferred Qualifications:
      • Experience with project and budget management
      • Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools
      • Experience supporting a large, rapidly expanding global sales organization
      • Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
      • Excellent communication, teamwork and organizational skills
      • Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
      • Ability to quickly learn and adopt new technologies and processes
      • Ability to create and modify processes and scale best practices across the organization
      • Ability to confidently interact with senior and executive level management
      • Ability to work in a fast-paced, startup environment
      • Ability to effectively manage time, prioritize tasks and work within deadlines with little supervisionThank you!FocusKPI Hiring TeamFounded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California with an East Coast office in Boston, Massachusetts.Powered by JazzHRHf3vYlLpVE

Keywords: FocusKPI Inc., Mountain View , Executive Assistant, Other , Mountain View, California

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