Executive Administrator Assistant

Company: Private Company
Location: Aptos
Posted on: May 13, 2022

Job Description:

Job Description FULL TIME EXECUTIVE ADMINISTRATOR Fast-paced CPA firm in the Santa Cruz area is seeking a full time in-house administrative person preferably with experience in an accounting office although not required. Our ideal candidate will have 3-5 years executive administrative experience in a professional office management role and should be positive, friendly, professional and mature. You will need to support our owner/CPA and staff as a right arm team player and enjoy a fast-paced work environment. Ideal candidate must be very comfortable with computers, phones, Word, Excel and Outlook and learning new software. Ability to continually multi-task and be very detail oriented is a must, as well as excellent communication skills both with staff and clients. Experience in and willingness to train on other softwares. Main Job Duties Manage front office reception in a fast-paced executive CPA firm Assist and greet clients and manage front desk calls for the owner and staff. Maintain Owner/CPA---s executive calendar schedule & client file/meeting preparation Work as a team player performing general office duties & maintaining records and database systems Manage multi-line phone system & handle frequent calls Assist with client document portals and documents retrieval Read and analyze heavy amounts of emails and reports to determine their significance & distribute Complex records management/ data entry (in house training available) Ability to work overtime schedule especially during tax seasons (March-April & Sept-October) including weekends. Salary based on experience but ranges from 50,000-65,000 with base, overtime and bonuses. Benefits: Paid Vacation Paid Sick Leave Health/Dental/Vision Insurance Bonuses Please submit resume and cover letter. Company Description CPA Firm located in Santa Cruz area.

Keywords: Private Company, Mountain View , Executive Administrator Assistant, Other , Aptos, California