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Executive Assistant IV

Company: Russell Tobin & Associates
Location: Mountain View
Posted on: January 15, 2022

Job Description:

Russell Tobin and Associates is a premier provider of IT Consulting, Engineering Consulting, Talent, and Workforce Management Solutions to clients globally. I got your contact information through a job portal.
We have an urgent position open for - Senior Executive Assistant - Mountain View, CA 94043. Find the brief description about this position and share me your updated resume if interested.

Title : Senior Executive Assistant
Location : Mountain View, CA 94043
Job Type: 3+ Months Contract with extensions
Description:
Duties: As an Executive Assistant on the Brand Experiences and Storytelling Team, you will be supporting multiple Directors and the overall team. You will be joining a team consisting of cross-disciplinary program managers and creatives (visual, motion, experiential, and content designers) who raise the bar on end-to-end experiences across multiple disciplines.
Responsibilities:
Special projects for department and/or corporate initiatives coordinated and administered
Timely response to emails, voicemails, and written correspondence on behalf of leaders
Department budget administration support including purchase order creation and expense reports.
Budget reports tracked and reconciled with department spending
Department initiatives and projects tracked; outstanding action item follow-up and status reports to manager
Reference documents created, maintained and updated for department use
Business reports generated
Liaison to corporate offices and/or other business units/functional groups
General questions answered, unknown answers researched, and appropriate information dispensed to employees and customers/vendors
Manage departmental executive and senior manager's calendar(s), travel, meetings and/or daily schedules.
Interact cross-functionally with departments, employees, vendors or customers in need of meeting with department leaders.
Maintain and/or create accurate databases to track departmental information.
Research and analyze data within the context of a project, departmental needs, or company direction and makes recommendations for improvements.
Communicate clearly at multiple levels and with diverse audiences.
Effectively organize and maintain the business environment for department/manager.
Handle multiple tasks while being flexible as priorities and focus can change rapidly.

Keywords: Russell Tobin & Associates, Mountain View , Executive Assistant IV, Other , Mountain View, California

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