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Project Coordinator

Company: KBR
Location: Mountain View
Posted on: January 15, 2022

Job Description:

NASA Aeronautics is entering an exciting phase of transforming air traffic management systems to safely accommodate the growing demand of new air vehicles to enter the airspace to perform a wide array of missions. Additionally, we are tasked with exploring challenging use cases (e.g. high-density-crowded-vertiport operations for urban air mobility) to identify parameters for best performance by developing and testing key concepts.KBR is seeking a Project Coordinator to join our NASA Aeronautics Projects at NASA's Ames Research Center to administer and coordinate day to day logistics in order to ensure all action items related to the project are captured, assigned and disseminated accordingly. Additionally, the ideal candidate will provide project coordination, technical support, and administrative support to the NASA Ames Research Center team of the NASA Aeronautics Programs and Projects, including meeting and event coordination, tracking and scheduling of online and in-person events, assisting with online event design (e.g. storyboarding and submitting ideas to management and A/V team), material and equipment ordering and tracking, NASA form submission, travel support, and other coordination or administrative activities for NASA Aeronautics.In compliance with the U.S. federal government's vaccine mandate, only candidates who will be fully vaccinated for COVID-19 by December 8, 2021 or who have a reasonable accommodation or approved medical exception will be considered for this position.The Project Coordinator shall assist the Project Manager in the day to day logistics of managing the project. The primary duties will be to schedule and manage project meetings.Meeting scheduling: includes setting up the meeting which may include coordinating video conferencing technology and/or a call-in number, tracking acceptance of the meeting and rescheduling the meeting as necessary to enable a quorum to attend.Meeting management: includes recording and disseminating project meeting notes and action items as well as tracking their resolution in collaboration with project leadership. Dissemination can include emailing meeting minutes and associated documents to participants and/or posting to knowledge sharing sites.Support the development of project plans, reports, and project milestone documentation, editing of technical documentation and papers.Assist with and coordinate public outreach, education, and publicity for Aeronautics and activities.

  • Logistics support for conferences and meetings, various workshops, and strategic planning sessions.
  • General administrative support including handling of supplies and logistics needs, procurement support, travel support, logistics associated with Agency Consolidated End-User Services (ACES) computer equipment and NASA property, and other administrative tasks.
  • Assist in the preparation of reports and procedural requests.
  • Assist in communication with and the coordination of affiliates.
  • Attend software and other Ames financial/infrastructure training as required to perform tasks.Required Education/Experience:High School Diploma with 5+ years of relevant experience.Required Skills/Training:
    • Project administration skills.
    • Excellent written and verbal communication skills.
    • Excellent organizational skills and attention to detail, high level of efficiency and accuracy.
    • Creative problem-solving skills in a dynamic and evolving environment.
    • High level of autonomy, requiring minimal supervision.
    • Comfortable with and adaptable to changing environments.
    • Familiarity with online meeting software, such as WebEx, Adobe Connect or Zoom.
    • Ability to multi-task and work with or without a team, depending on the specific scenario.
    • Ability to respond quickly and prioritize tasks in fast-paced environments to meet deadlines.
    • Anticipate tasks that need to be completed, self-starter, proactive initiative.
    • Willing to learn new skills and technologies, fast learner, tech savvy.
    • Proficient in MS Office tools including Word, Excel, Outlook, and PowerPoint.
    • Able to travel up to 10%.Desired Education, Experience, Skills or Training:
      • Familiar with web editing in Adobe Dreamweaver, HTML, and /or Drupal.
      • Proficient in online meeting software (such as Adobe Connect, Zoom, WebEX and/or Mezzanine) and hardware (A/V equipment such as projectors, cameras, videoconference systems, etc.).
      • Graphic editing skills using Adobe Photoshop or Illustrator.
      • Event coordination experience.
      • Interest and experience in human interaction and engagement strategies.
      • Experience working with NASA and NASA-specific software programs.
      • Education and public outreach experience.
      • Knowledge of and experience with online collaboration and meeting tools.
      • Web or content writing experience.

Keywords: KBR, Mountain View , Project Coordinator, Other , Mountain View, California

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