Company: Aerospike, Inc.
Location: Mountain View
Posted on: January 12, 2022
At Aerospike, we dream big. Our focus is helping companies tackle
seemingly insurmountable problems and doing what's never been done
before. That is why we developed the world's leading real-time data
platform that powers mission-critical applications at the world's
most innovative, category disrupting companies. Aerospike companies
have deployed extreme scale real-time applications to fight fraud,
dramatically increase shopping cart size, enable global digital
payments, and deliver hyper-personalized user experiences to tens
of millions of customers.
Customers like Airtel, Experian, Nielsen, PayPal, Snap, Verizon
Media and Wayfair rely on Aerospike as the data foundation for the
future to help them act in the microsecond moments that matter.
Headquartered in Mountain View, California, Aerospike also has a
global presence with offices in London, Bangalore and Tel Aviv.
Aerospike is seeking an experienced Executive Assistant to provide
seamless administrative support to the Chief Revenue Officer across
a broad array of needs. The person in this role will need to be
self-motivated, a skilled and dynamic problem-solver given multiple
complex calendaring and prioritizations across multiple
initiatives. The ideal candidate needs to have experience in sales
planning and producing content for Sr Exec and Board level
presentations and demonstrated advanced skills with MS Office -
especially Excel & PowerPoint. Additionally, the ideal candidate
will have exceptional communication skills, and will be resourceful
in building relationships across the organization.
What You'll Bring
Minimum of 5+ years working at the Executive administrative level,
effectively supporting multiple leaders at one time.
Technical Savvy and Acumen: Navigates and uses systems and business
tools to assist in core responsibilities. Advanced knowledge of the
suite of standard office software is required to effectively
perform in this role. Specific Examples: Microsoft Office
especially Excel and PowerPoint, expense tools, reporting tools,
Sales Force CRM, Web conferencing, Slack messaging tool, email
distribution manager, Google suite, HR portals, etc.
Board Presentation preparation as well as supporting the CRO's
analytical requirements are a critical aspect of the job.
Having previous experience in building and maintaining spreadsheets
to support the Sales planning process and creation and distribution
of sales Compensation plans is a must.
Stakeholder Management: Communicates with contacts at all levels in
the organization, including executive officers, customers,
stakeholders and external partners. Is regularly exposed to
confidential data and exercises complete discretion and handle
highly confidential information with 100% integrity.
People Impact and Influence: Proven leadership skills and teaming
capability. Ability to coach and inspire others. Role models a
feeling of belonging, inclusivity and strong team morale through
open dialogue and collaboration amongst peers. Shares own ideas in
a compelling manner and aligns on commitments with executive
leaders and peers.
Business Acumen: Continuously learns about the business, business
op mechanisms and products.
Possess strong interpersonal skills, as well as a strong customer
service perspective (internal, as well as external), and can handle
issues with respect, dignity, sensitivity, and urgency.
Ability to act quickly from one task to another, seamlessly and
professionally in a fast-paced environment.
Excellent verbal and written communication skills including the
ability to communicate with all levels of the organization.
Min Associates Degree required - BA preferred.
How You Will Lead
Reports to the Chief Revenue Officer and builds a strong rapport
and relationship with this leader and the Global Sales & Services
Handle details of a highly confidential and sensitive nature which
require in-depth knowledge of company operations, policies, and
Meeting Engagement: Attends SVP staff meetings as an active member
including full participation and deliverables as it pertains to the
organization. Responsible for organizing agendas at the direction
of the executive and ensures meetings deck/documents are
Time and Meeting Management: Extensive calendar management and
coordination, often solving what needs to get done based on
knowledge of prioritization without continuous direction.
Orchestrate the many demands and roles of this leader(s) and
prioritization of their time. Plans and organizes meeting events by
taking responsibility of business op mechs and assembling the
agenda (with guidance from the leaders), location, logistics and
Stronger Together: Create close relationships/partnerships across
the Executive Assistant community. Partner across organizational
boundaries to deliver outcomes. Work effectively as a team player,
working well with peers and members of the greater organization.
Trustworthy and able to exhibit a high degree of confidentiality
Travel Coordination: Understands and adheres to the travel policy
when managing travel arrangements for multiple executives domestic
and international. Assists with creation of agenda, prepares travel
docs and proactively manages disruption in travel plans Owns the
passport and visa process E2E in partnership with an external
Event planning / coordination to include support for large
meetings, off-sites and team motivation events with minimal
Financial Management: Understands and adheres to the expense policy
when proactively collecting documentation for all expense reports,
can provide support or ownership with PO creation/accruals, check
requests and follow up.
Project Management: Strong organization, project management and
problem-solving skills. Quickly learn background and context to
enable independent thinking and decision making with limited data.
Org Chart maintenance for functional groups. Maintain email
Make high level contacts of a sensitive nature inside and outside
Be the "eyes and ears" of the team and be sensitive to the needs of
Aerospike is an Equal Opportunity Employer. We are committed to
providing an environment free from discrimination on the basis of
race, religion, color, sex, gender identity, sexual orientation,
age, non-disqualifying physical or mental disability, national
origin, veteran status, or any other basis covered by appropriate
Keywords: Aerospike, Inc., Mountain View , Executive Assistant, Other , Mountain View, California
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