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Administrative Business Partner

Company: Moveworks
Location: Mountain View
Posted on: June 12, 2021

Job Description:

As Administrative Business Partner you will be the second administrative hire for our C-Suite at Moveworks. This is an opportunity to play an integral role at the fastest-growing AI startup in its space.

This is a high visibility position, both internally and externally. This role will challenge you to go beyond your core administrative skill set, and demand more of you as an accountability partner, culture carrier, and serve as the shadow support that helps us reduce friction, for all of our employees.

Fundamentally, this is an opportunity to play a foundational role at an AI startup that's doubled its revenue and customer base in each of the last three years.

This role will report to our Executive Business Partner and must be located within 20 minutes of our Mountain View, CA office.

Who we are:

Moveworks is revolutionizing how companies support their employees - with the first AI platform that makes getting help at work, both instant and effortless.

Included on the prestigious Forbes AI 50 list and named a leader in The Forrester New Wave, Moveworks uses advanced machine learning to resolve employees' requests, whether they need IT support, HR help, or policy information. We've built an AI company that puts people first, which is why both Inc. and the San Francisco Business Times recognized Moveworks as one of the Best Workplaces of 2021.

This is a unique chance to join the team as a key player in our growth strategy. If that sounds like fun, we can't wait to start this journey together!

What you'll do:

  • Heavy and rapid calendar management in an ever-changing, fast-paced environment.
  • Work closely with our Customer Success team to ensure customer meetings are scheduled and confirmed with the appropriate attendees
  • Regularly anticipate the needs of executive business partner and proactively provide assistance
  • Assist with event planning and coordination for on-site and off-site meetings, dinners, and team events
  • As travel begins again, draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
  • Prepare monthly expense reports
  • Assist office assistant with facilities items as needed
  • Project manage special projects between 1-day and 1-month in length, including fully owning the necessary budgets, travel, logistics, communications, and stakeholder updates

What you bring to the table:

  • A GTD attitude
  • Global mindset and deep cultural understanding
  • A deep desire to learn, contribute, and add value every single day
  • An ownership mentality and ambassador for our unique culture
  • Flawless execution
  • Ability to ingest fast, critical feedback and tack accordingly
  • Organized, highly-motivated, and impeccable communication skills
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Ability to understand business priorities to ensure executives are spending time in the most efficient way
  • Excellent communication skills, with the ability to take initiative and build productive relationships with a spectrum of personalities

Keywords: Moveworks, Mountain View , Administrative Business Partner, Other , Mountain View, California

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