Workplace Experience Coordinator

Company: CB Richard Ellis
Location: Mountain View
Posted on: May 3, 2021

Job Description:

JOB SUMMARY

The Workplace Experience Coordinator provides workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness. Host uses people-led services to connect employees to their environment through high-touch services and world-class customer service support delivered by employees like the Workplace Experience Coordinator. With a primary role in reception, this role is at the forefront of delivering a positive office experience. As part of a "front-of-house" team, the Workplace Experience Coordinator is responsible for creating a supportive and comfortable atmosphere for employees, colleagues, clients, interviewees and visitors. As an integral part of a large workplace experience team, this role supports employee-facing services on a modern campus built for employee productivity and wellness..

This position is responsible for administrative activities related to the call center and lobby needs of our client in their high-energy, state-of-the art workplace campuses located in the Bay Area, from San Bruno to San Jose. Functions of a coordinator range from answering a variety of product/service questions from customers, checking in guests, providing temporary badges, directing traffic, etc.

• Provides coordination and support for delivery of Workplace Services. Services include, but are not limited to: Concierge,Call Center, Community Programs, Supported Employment, Pet Programs, and Workplace Onboarding/Training.
• Greets and employees,clients and guests.
• Maintains awareness of the workspace.
• Submits janitorial and maintenance work orders as needed and/or communicate with appropriate partners to address issues.
• Responds to customers of behalf of other team members (e.g. Facilities, Security or Janitorial Team).
• Responds to customer requests and complaints promptly with accurate and thorough information according to the specific request.
• Curates and administers of the Host platform and client materials customized to meet to the full Host experience.
• Ensures client and company materials comply with client and company brand guidelines.
• Utilizes and maintains integrity of databases, supports data entry of required reports and other digital tools associated with service delivery, as requested.
• Follows security and emergency procedures as defined for the property. Responds to emergency situations in a calm, efficient manner. Summons appropriate assistance and makes appropriate notifications in accordance with operating procedures.
• Provides support for the Workplace Experience Services team as directed.
• Assists in the completion of the Service Business Continuity plan.
• Maintains relationships with vendors that provide services and goods to the office per requirements.
• Travel 25% (Will need to travel anywhere from San Jose to San Bruno depending on business needs)
• Performs other duties are assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

HS Diploma or GED required. A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred.

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Comfortable meeting and engaging with new people.

Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.

FINANCIAL KNOWLEDGE

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES

Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.

Best candidates will have a genuine interest in in anticipating and serving the needs of others. A warm demeanor and desire to collaborate with others is key.

Physical ability to assist with warehouse operations. Able to lift 50 lbs.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

SAFETY

1. Complete at a satisfactory level all required and assigned HSE training

2. Follow all activity policies and procedures, including all HSE related requirements at all times

3. Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.

4. Report any condition which you feel could result in an accident or injury and / or stop work if required

IN ADDITION

1. Be aware of and understand all safe work practices and procedures and potential hazards associated with the work environment

2. Maintain and wear at all times required appropriate personal protective equipment (PPE)

3. Apply appropriate material handling techniques at all times,

4. Only operate warehouse equipment and machinery (e.g. pallet jacks, manlifts, etc.) if properly trained, qualified and authorized to do so

Keywords: CB Richard Ellis, Mountain View , Workplace Experience Coordinator, Other , Mountain View, California