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Move Coordinator - Associate Project Manager

Company: CBRE
Location: Mountain View
Posted on: July 30, 2022

Job Description:

Service line
GWS Segment
Role type
Areas of Interest
Design, Project Management
Mountain View - California - United States of America, San Jose - California - United States of America, Santa Clara - California - United States of America, Sunnyvale - California - United States of America

To coordinate and deliver successful results on all assigned move projects, minor furniture reconfigurations and new product installations for on-site client and assigned facilities projects.

Auto Cad ability is preferred.


1. Responsible for customer satisfaction on each assigned move projects and planning.

2. Responsible for direct interaction with customers regarding project requirements.

3. Provide space planning and move management to complete move and reconfiguration projects following Medtronic Global Space Standards.

4. Develop project plans and budgets.

5. Coordinate the day to day details for all aspects of each project. Review with Manager prior to implementation.

6. Initiate and execute programming, planning and design coordination, overall project scheduling and control, overall budgeting and reporting, capital expenditure requests, financial administration, project documentation and project close-out.

7. Coordinate project activities with internal and external partner and suppliers.

8. Coordinate activities with engineers, technologies, building service staff, contractors, vendors and movers.

9. Direct furniture repairs to Service Desk.

10. Review move related quotes and track cost to ensure all moves are done within budget.

11. Provide move spreadsheet support to customers to ensure proper completion.

12. Oversee and direct moves and post move activities - including customer survey.

13. Ensure the maintenance of all appropriate project management records and files.

14. Provide specific project feedback on vendors regarding their performance.

15. Ensure all client space standards are maintained and followed.

16. Back up service desk for box moves.

17. If applicable, utilize AutoCAD for move plans.

18. Perform space measurement take-offs.

19. Follow all client drawing and layering standards.

20. Interface with Clients CAFM space management program.

21. Ensure that plans are updated and database is current.

22. Perform field verifications - including walkthroughs for drawing updates and employee location verifications

23. Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


1. Design degree from accredited school

2. Proficient in AutoCAD preferred

3. Desire and commitment to learn new software programs utilized in Commercial Industry.

4. Organizational skills to manage a variety of tasks. Self-starter takes initiative.

5. Demonstrates commitment to professionalism, integrity and sound judgment in all business transactions, and providing the highest client satisfaction.

6. Proficient in Google Docs and in Microsoft office, i.e. excel, power point, word.

7. Knowledge of space management programs a preferred

8. Knowledge of Commercial Office Panel Systems preferred


PMP (US and/or Canada) and LEED AP preferred.


Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.


Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.


Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.


Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Working knowledge in MS Project is helpful. Knowledge of leases, contracts, and construction practices preferred.


Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

Keywords: CBRE, Mountain View , Move Coordinator - Associate Project Manager, Executive , Mountain View, California

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