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Office Clerk (Bilingual Sp/Eng)

Company: Voices College-Bound Language Academies
Location: Morgan Hill
Posted on: August 6, 2022

Job Description:

Job DescriptionOverviewThough 9 in 10 Latino young adults say a college degree is important for success in life, fewer than 15% age 25 or older hold a bachelors degree. Voices College-Bound Language Academies exists to change that. Voices is a public charter school network with a mission to prepare all students for the challenges of higher education through the context of an academically rigorous dual-language program. Every student, regardless of home language, graduates bilingual and biliterate in English and Spanish. As we expand to serve more traditionally underserved students, Voices seeks additional team members who share a commitment to its mission and believe joyful learning and world-class academic preparation are not mutually exclusive.Role SummaryVoices Academies Office Clerk will have strong project management and organizational skills, has the entrepreneurial spirit required for a startup, and deeply believes in the mission and values of Voices. Reporting to the Principal and Business Manager, the Office Clerk will oversee the front office of the school and day to day front office operations, perform and coordinate varied and responsible secretarial and clerical functions relieving Principal/Business Manager of clerical and routine administrative details including making frequent contacts with parents, students and staff. The ideal candidate will not only be innovative, but also have an unwavering commitment to work in an innovative and mission driven school environment. He/She will have the ability to maintain a pleasant demeanor and positive attitude: in a high-traffic work area, with frequent interruptions by students, parents and staff. Key ResponsibilitiesOperations:

  • Provide information and answer questions regarding school programs, policies, procedures and regulations; relay information, messages and directives from the Principal.
  • Track student attendance and tardiness; assist in verifying reasons for absence, admit tardy students to class, monitor student sign out log and verify adult authorization to remove students from school.
  • Monitor student permission slips and medication/health forms for field tips and ensure all medications are distributed appropriately.
  • Monitor and track all necessary student forms are collected as needed.
  • Perform core office activities and administrative functions: phones, mail, ordering supplies, typing, maintaining the general files and databases.
  • Assist in providing information in person and via telephone, take and relay messages for staff and students
  • Assist in maintaining and updating requirements for student immunizations and maintain records of medical testing (hearing, vision, scoliosis), student immunizations.
  • Assist in maintaining and updating student files and database (PowerSchool).
  • Assist with fundraising activities as necessary.
  • Maintain a variety of files and records which may contain confidential materials, including emergency contact information.
  • Assist with maintenance of inventory lists.
  • Assist in preparation of bulletin boards, displays and other environmental presentations.
  • Assist in maintaining appropriate student behavior in an office setting.
  • Assist and support site administrative staff in all duties and functions in the school office as directed.
  • Ensure teachers are taking attendance on a daily basis.
  • Oversees daily attendance process and creates systems to ensure efficient monitoring of daily absences and tardies. Includes recording of absences on attendance Log Sheet, verifying teacher attendance submission by period, making phone calls home to unexcused absences and running truancy reports.
  • Ensure weekly attendance reports by teachers are printed, have teacher signatures and are filed on campus.Communications:
    • Act as a receptionist to office visitors, initiate and receive a variety of telephone calls and provide information to parents, students and the public.
    • Maintain and distribute office generated forms and documents (Tuesday Envelope, testing documents, parent workshop surveys, sign in sheets, etc.)
    • Makes routine follow up contact with parents, students, school officials, etc.
    • Refers matters requiring detailed policy decisions to immediate supervisor.
    • Translate materials as needed.Voices Academies Office Clerk candidates will have the followingRequirementsRequired Qualifications:
      • High School diploma.
        • Demonstrated passion for the mission, vision and values of Voices Academies with a deep commitment to improving the lives of students from low-income communities.
        • Excellent oral and written communication skills in English and Spanish.
        • Outstanding written, speaking, and organizational skills with experience interacting with a broad range of stakeholders.
        • Experience or commitment to public education, social justice, efficacy and equity.

          Preferred Qualifications:
          • Knowledge of and experience working with low-income communities preferred
          • Understanding of dual language instructional practices and school design and the unique characteristics of public charter schools is a plus.
          • High proficiency in Microsoft Excel, PowerPoint, Word, and Google Apps.
          • Ability to work well independently and within a team environment; working efficiently, and exercising excellent judgment in making decisions.
          • Tolerate high levels of stress Working Conditions:
            • Regular requirement to stand, sit, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, stoop, kneel and crouch.
            • Lift and carry objects weighing up to 50 lbs.
            • Occasional evening and or weekend work
            • Occasional travel.
            • Willingness to be trained as needed. Prior to Employment: Once an offer has been extended, a candidate must meet the following criteria to receive a final contract:
              • First Aid/CPR Certification
              • Clear Criminal Background Check
              • Valid TB ClearanceBenefitsKey Compensation:
                • Hourly compensation range: $17.00 to $21.00 DOE
                  • Exceptional growth opportunities
                  • Retirement planContract:
                    • Reports directly to Principal, Business Manager
                    • Permanent Part-Time, Non-Exempt Position
                    • At-Will Contract

                      If you have any questions about this position, please contact our hiring team by email at Thank you.

                      Voices College-Bound Language Academies is an equal opportunity employer. It is the policy of Voices to afford equal employment and advancement opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, ethnicity, ancestry, sex, sexual orientation, age, physical or mental disability, marital status, citizenship status, medical condition, or any other legally protected status.

Keywords: Voices College-Bound Language Academies, Mountain View , Office Clerk (Bilingual Sp/Eng), Administration, Clerical , Morgan Hill, California

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