Office Manager (Part time)
Company: Frequence
Location: Mountain View
Posted on: August 5, 2022
Job Description:
Job DescriptionAbout FrequenceWe're the ones with big ideas,
bold vision, and Silicon Valley-casual vibes who are passionate
about solving real problems for our clients.Frequence's powerful
software makes it easy for media companies to stay competitive in
the digital advertising space. We empower experts in sales and ad
design with a set of tools that allows them to efficiently deliver
what would otherwise be complex advertising strategies. Unlike
other workflow software, Frequence is the most complete system on
the market, connecting all aspects of digital advertising—sales,
operations, and reporting—from beginning to end. We create smart,
focused campaigns based on performance data from thousands of local
and national media campaigns to level the playing field and make
programmatic ad buying possible for smaller local businesses. The
data is out there, and we want to help advertisers put it to
work.The Opportunity:Frequence is looking for a highly motivated
and organized Office Manager to help drive engagement and deliver
an exceptional employee experience for our in-office teams.
Reporting to the Head of People, and working directly with the CEO,
the Office Manager plays a critical role in managing the company's
daily business operations and proactively creating a welcoming and
productive work environment for our team members and guests. You
will support the day-to-day office operations and general
administration of our Mountain View office. What You Will Do:
- Own Our Team Environment:
- Hands-on management for the office and all facilities,
inclusive of managing and administering all city and state
compliance initiatives related to Covid-19/ office health and
safety protocols
- Be the go-to person for office support making sure that the
team has what they need to be productive; equipment is working,
supplies are in stock, and deliveries are received
- Ensure that the office is clean, organized, comfortable to work
in, and presentable at all times
- Manage catering for daily office activities and large
meetings/events
- Receive clients and visitors, welcoming them to the office and
server as point-person for office needs during their visit
- Vendor Management:
- Build relationships and manage outside vendors including
janitorial, handyperson, landscaping, IT support, catering, and
others
- People Processes and Operations:
- Communicate company/office policies and procedures
- Maintain and enhance organizational systems for administrative
work, shipping & receiving packages, storage, guest coordination,
and regulatory compliance
- Manage office Inbound/Outbound mail, invoice filling, and
additional clerical workWho You Are:
- Minimum of 1+ years experience in office administration or
support-centric role
- Verifiable track record of high-performance work at all
previous positions
- Self-directed, motivated, resourceful, and a strong sense of
ownership
- Excellent communication and interpersonal skills
- Ability to tackle both large and small tasks (no task is too
small)Nice to Have:
- Strong computer literacy; familiar with Google Suite
- Event planning experience
- Experience with AV systems and conference room
set-up/equipment
- Experienced with Shipping and ReceivingThis is a part-time
position, working approximately 20 hours per week at the rate of
$20 per hour. All work is expected to be completed onsite. Why
Frequence?Frequence is a Top Workplace! Our people-first culture
and distinctive mission set us apart from others in the industry.
As our company grows, so does our need to add sharp, ambitious, and
talented people to our team. We're approachable, inclusive, and
encourage open dialogue within our community. This is a place where
your voice matters.Want proof that we love our people? Frequence is
proud to be Certified as a Great Place to Work. We are also honored
to be recognized by Bay Area News Group as a Top Workplaces Company
for 2020 & 2021. And, Frequence ranked as one of the USA's
fastest-growing private companies by Inc. Magazine. Join us and
let's see what we can build together.Frequence, Inc. is an Equal
Opportunity Employer. At Frequence, Inc. we are deliberately trying
to create a safe space for people of all races, genders, ages,
backgrounds, and orientations. It is the policy of Frequence, Inc.
to provide equal employment opportunity to all persons, regardless
of age, race, religion, color, national origin, sex, political
affiliations, marital status, non-disqualifying physical or mental
disability, age, sexual orientation, membership or non-membership
in an employee organization, or on the basis of personal favoritism
or other non-merit factors, except where otherwise provided by
law.Powered by JazzHRQN3rnHdyKh
Keywords: Frequence, Mountain View , Office Manager (Part time), Administration, Clerical , Mountain View, California
Didn't find what you're looking for? Search again!
Loading more jobs...