Executive Administrative Assistant

Company: Enfabrica
Location: Mountain View
Posted on: May 14, 2022

Job Description:

Summary

Join an ambitious computer networking technology startup and an accomplished team of industry innovators as our Executive Administrative Assistant / Office Manager.

We are looking for a versatile administrative professional who thrives in a fast-paced yet friendly environment and is motivated by the journey of company-building. The ideal candidate is experienced in handling a wide range of office management, administration and executive support tasks, and demonstrates the resourcefulness and judgment to manage the day-to-day activities of the organization and its leadership with relative autonomy. The candidate must be exceedingly well-organized, proactive, responsive, flexible, and enjoy the administrative challenges of supporting a diverse and distributed workforce of individuals. The ideal candidate "gets things done, and done right" through consistent, productive interactions with company staff at various levels, as well as with external parties (vendors, customers, investors). The candidate handles sensitive information with appropriate care and maintains positive and professional communications even under pressure.

Responsibilities:

• Provide administrative support to executives and employees as needed
• Manage complex executive and organizational calendars
• Coordinate travel, negotiate corporate rates, and implement preferred vendors
• Complete executive expense and credit card reports
• Document management - on company shared drives
• Coordinate scheduling of candidate interviews, company/team meetings, and events
• New employee onboarding
• Support day-to-day office operations with a variety of clerical activities and related tasks
• Order and restock office and break room supplies
• Coordinate weekly office luncheons
• Receive, sort, and distribute mail and packages; handle logistics for shipping/receivables
• Implement various office policies and procedures, including those specific to COVID-19 (tracking vaccination records, close contact tracing, etc.)
• Greet visitors and implement visitor protocols
• Manage office security systems and access
• Plan and manage major office projects, such as designs/renovations, installations, and moves
• Interface with clients, vendors, building management, and employees on a regular basis
• Assist with other projects as assigned or needed
  
  Requirements:
  
  • Bachelors degree preferred
  • Minimum four years experience supporting a senior company executive at a semiconductor, computer hardware/software/networking, or similar deep tech company
  • Experience managing/supporting operations and logistics for a department, division, or private office
  • Excellent communication and organizational skills with the ability to multitask and track issues to closure
  • Resourceful problem solving and efficient time management
  • Proficiency with Google GSuite, MSFT365, JazzHR, Adobe Sign desired; absent that, the ability to quickly ramp on new IT software/tools
    
    Company Background
    
    We are a well funded and rapidly growing startup in the infrastructure hardware/software co-design space, working to solve critical I/O bottlenecks in the next generation of datacenters and distributed computing systems. We are a team of experienced innovators hailing from industry-leading semiconductor, networking, and cloud service providers, and are backed by top-tier investors with an immensely successful track record in building category-leading firms.
    
    We are impassioned to turn our vision into reality and drive technology transformation to benefit the industry. Join us and help build a game-changing product and company!
    
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Keywords: Enfabrica, Mountain View , Executive Administrative Assistant, Administration, Clerical , Mountain View, California