Administrative Assistant - Part time

Company: Nelson Staffing
Location: Mountain View
Posted on: May 13, 2022

Job Description:

Job Description Administrative Assistant Part time 20 hours/week on site Mountain View, CA 94041 We are looking for an Administrative Assistant to be an administrative business partner to the C-Suite executives in the company. This position will also be a back-up to the Office Manager and will be happy to jump in and help with or drive additional projects within the business. Our HQ in-office population is comprised of a group of regulars. This role will need to be in the office the majority of the time with some flexibility to work remotely. You will be an outstanding partner in understanding the team's challenges, strengths and motivations; and you'll help channel that at both the strategic and tactical level, switching fluidly between the two. We are looking for this person to help organize some off-site activities for the company. This role also will provide support to both the sales and marketing teams. You will need to demonstrate the ability to work independently, confidentially and productively in a rapidly changing environment while maintaining poise under pressure. We are looking for someone with a positive and can-do attitude and help out when needed without being asked. You will take the initiative to engage with team members to solve problems, gather information and handle special projects. Responsibilities Manage a dynamic calendar, scheduling meetings, scheduling interviews with Greenhouse, business travel, etc. Coordinate functional events (quarterly business reviews, group meetings, sales new hire training, annual sales kickoff, annual sales club, other celebrations, etc.) facilitating communication with in-house and external contacts to ensure success Learn how to use SaaS tools used by the business Proactively manage all meeting arrangements and logistics Coordinate comprehensive travel for domestic and international trips Act as contact point for sales executive and play the role of liaison, problem solver and facilitator Track action items and commitments for executives, assisting in driving them to completion when needed Coordinate and track key organization data (travel, training, etc.) and execute general tactical administrative duties such as expense reporting, ordering supplies and data processing Manage special projects, as assigned Qualifications Have proven experience as an administrative assistant in a high-velocity business environment (3 years) Have impeccable verbal and written communication skills, including problem-solving and handling objections Are self-motivated, goal-driven, success-oriented team players Demonstrate superior organizational and time management skills Have exceptional attention to detail Are committed to delivering high-quality work on time Are able to juggle multiple, often competing, priorities Have a positive, can do, happy to help outlook

Keywords: Nelson Staffing, Mountain View , Administrative Assistant - Part time, Administration, Clerical , Mountain View, California