Administrative Assistant - Part time
Company: Nelson Staffing
Location: Mountain View
Posted on: May 13, 2022
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Job Description:
Job Description Administrative Assistant Part time 20 hours/week
on site Mountain View, CA 94041 We are looking for an
Administrative Assistant to be an administrative business partner
to the C-Suite executives in the company. This position will also
be a back-up to the Office Manager and will be happy to jump in and
help with or drive additional projects within the business. Our HQ
in-office population is comprised of a group of regulars. This role
will need to be in the office the majority of the time with some
flexibility to work remotely. You will be an outstanding partner in
understanding the team's challenges, strengths and motivations; and
you'll help channel that at both the strategic and tactical level,
switching fluidly between the two. We are looking for this person
to help organize some off-site activities for the company. This
role also will provide support to both the sales and marketing
teams. You will need to demonstrate the ability to work
independently, confidentially and productively in a rapidly
changing environment while maintaining poise under pressure. We are
looking for someone with a positive and can-do attitude and help
out when needed without being asked. You will take the initiative
to engage with team members to solve problems, gather information
and handle special projects. Responsibilities Manage a dynamic
calendar, scheduling meetings, scheduling interviews with
Greenhouse, business travel, etc. Coordinate functional events
(quarterly business reviews, group meetings, sales new hire
training, annual sales kickoff, annual sales club, other
celebrations, etc.) facilitating communication with in-house and
external contacts to ensure success Learn how to use SaaS tools
used by the business Proactively manage all meeting arrangements
and logistics Coordinate comprehensive travel for domestic and
international trips Act as contact point for sales executive and
play the role of liaison, problem solver and facilitator Track
action items and commitments for executives, assisting in driving
them to completion when needed Coordinate and track key
organization data (travel, training, etc.) and execute general
tactical administrative duties such as expense reporting, ordering
supplies and data processing Manage special projects, as assigned
Qualifications Have proven experience as an administrative
assistant in a high-velocity business environment (3 years) Have
impeccable verbal and written communication skills, including
problem-solving and handling objections Are self-motivated,
goal-driven, success-oriented team players Demonstrate superior
organizational and time management skills Have exceptional
attention to detail Are committed to delivering high-quality work
on time Are able to juggle multiple, often competing, priorities
Have a positive, can do, happy to help outlook
Keywords: Nelson Staffing, Mountain View , Administrative Assistant - Part time, Administration, Clerical , Mountain View, California
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