Executive Administrative Assistant
Company: TCWGlobal (formerly TargetCW)
Location: Mountain View
Posted on: May 13, 2022
Job Description:
Executive Assistant Mountain View, CA 94040 (Hybrid- local
candidates only)$65-70hr (Weekly pay)3-month contract (High
potential for permanent)Benefits: Medical/Dental/Vision
*Please note: This role requires vaccination under current guidance
applicable to the company. As such, absent an approved
accommodation based on a religious or medical reason, employees in
this role will be required to be fully vaccinated from COVID-19
Our client is a platform for products that help improve the lives
and health of women. They are mission-driven team of experienced
inventors, mothers, and fathers dedicated to making a difference in
women's lives. They are building a brand rooted in innovation,
freedom and belonging!
Duties:
- Proactively manage calendar: Ensure strategic architecture of
time spent is executed on, limited need to check in and ask for
reprioritization
- Gatekeeper protecting CEO and CFO time and calendar
- Manage gifts (eg birthdays, condolences, sick, holidays, thank
you cards etc) for key partners (eTeam, board etc)
- Ensure great check-ins with company: Office hours, skip-levels,
new hire welcomes
- Ensure in-person events run smoothly (guests to office, trips,
etc)
- If theres a presentation coming up, ensure all the prep notes
and logistics are ready.
- Review emails, clean them up and ensure timely responses to
critical ones
- Set regular offsite, get-togethers: Work constructively and
creatively to build connection and morale through activities
- Organize and run in-person events
- Ensure clear calendar for the year: Full Board and Committees,
in-person and not
- Manage overall corporate calendar (board, offsites, meetings
etc)
- Organize events (eg get togethers, Huddles etc) - think months
ahead and plan, execute (eg Huddle documents, agenda, slide
presentation, breakouts). Strategically understand what the
organization needs and work towards
- Manage company Slack Channels
- Display incredibly high EQ and discretion in addressing topics,
keeping confidences, speaking about confidential topics; good
instincts on where/how to speak up
- Be quick - responses, answers, activities happen in a very
short amount of time
Requirements:
- 5+years Executive/Administrative Assistant experience
- Must have experience supporting and managing CEO and CFO
calendars
- Requires excellent experience scheduling with a sense of
urgency and accuracy
- Knowledgeable on reviewing emails, filtering in boxes and
responding in a timely manner
- Experience with managing overall corporate calendars (
Off-sites, board meetings, events)
- Experience with scheduling company events.
- Experience to manage gifts (eg birthdays, condolences, sick,
holidays, thank you cards etc) for key partners (eTeam, board
etc)
- Must have experience with Google suite (Google drive, calendar,
Gmail etc)
- Experience with Microsoft Office (Outlook, Word, Excel, Zoom,
Skype and PowerPoint)
- Energetic, engaging, helpful and a can-do attitude
- Ability to pivot quickly, anticipate needs, and execute
autonomously, with strong attention to detail.
- Ability to multi-task, prioritize, and have a high sense of
urgency.
- Excellent communication skills and perceptiveness.
- Ability to interact with a wide range of teams internally and
externally with thoughtfulness and tact.
- High level of professionalism, confidentiality, and discretion
in both internal and external interactions
Please send your resume. Thank you!
Keywords: TCWGlobal (formerly TargetCW), Mountain View , Executive Administrative Assistant, Administration, Clerical , Mountain View, California
Didn't find what you're looking for? Search again!
Loading more jobs...