Executive Administrative Assistant

Company: TCWGlobal (formerly TargetCW)
Location: Mountain View
Posted on: May 13, 2022

Job Description:

Executive Assistant Mountain View, CA 94040 (Hybrid- local candidates only)$65-70hr (Weekly pay)3-month contract (High potential for permanent)Benefits: Medical/Dental/Vision
*Please note: This role requires vaccination under current guidance applicable to the company. As such, absent an approved accommodation based on a religious or medical reason, employees in this role will be required to be fully vaccinated from COVID-19


Our client is a platform for products that help improve the lives and health of women. They are mission-driven team of experienced inventors, mothers, and fathers dedicated to making a difference in women's lives. They are building a brand rooted in innovation, freedom and belonging!


Duties:

• Proactively manage calendar: Ensure strategic architecture of time spent is executed on, limited need to check in and ask for reprioritization
• Gatekeeper protecting CEO and CFO time and calendar
• Manage gifts (eg birthdays, condolences, sick, holidays, thank you cards etc) for key partners (eTeam, board etc)
• Ensure great check-ins with company: Office hours, skip-levels, new hire welcomes
• Ensure in-person events run smoothly (guests to office, trips, etc)
• If theres a presentation coming up, ensure all the prep notes and logistics are ready.
• Review emails, clean them up and ensure timely responses to critical ones
• Set regular offsite, get-togethers: Work constructively and creatively to build connection and morale through activities
• Organize and run in-person events
• Ensure clear calendar for the year: Full Board and Committees, in-person and not
• Manage overall corporate calendar (board, offsites, meetings etc)
• Organize events (eg get togethers, Huddles etc) - think months ahead and plan, execute (eg Huddle documents, agenda, slide presentation, breakouts). Strategically understand what the organization needs and work towards
• Manage company Slack Channels
• Display incredibly high EQ and discretion in addressing topics, keeping confidences, speaking about confidential topics; good instincts on where/how to speak up
• Be quick - responses, answers, activities happen in a very short amount of time
  
  Requirements:
  
  • 5+years Executive/Administrative Assistant experience
  • Must have experience supporting and managing CEO and CFO calendars
  • Requires excellent experience scheduling with a sense of urgency and accuracy
  • Knowledgeable on reviewing emails, filtering in boxes and responding in a timely manner
  • Experience with managing overall corporate calendars ( Off-sites, board meetings, events)
  • Experience with scheduling company events.
  • Experience to manage gifts (eg birthdays, condolences, sick, holidays, thank you cards etc) for key partners (eTeam, board etc)
  • Must have experience with Google suite (Google drive, calendar, Gmail etc)
  • Experience with Microsoft Office (Outlook, Word, Excel, Zoom, Skype and PowerPoint)
  • Energetic, engaging, helpful and a can-do attitude
  • Ability to pivot quickly, anticipate needs, and execute autonomously, with strong attention to detail.
  • Ability to multi-task, prioritize, and have a high sense of urgency.
  • Excellent communication skills and perceptiveness.
  • Ability to interact with a wide range of teams internally and externally with thoughtfulness and tact.
  • High level of professionalism, confidentiality, and discretion in both internal and external interactions
    Please send your resume. Thank you!

Keywords: TCWGlobal (formerly TargetCW), Mountain View , Executive Administrative Assistant, Administration, Clerical , Mountain View, California