MountainViewRecruiter Since 2001
the smart solution for Mountain View jobs

Executive Administrative Assistant

Company: TCWGlobal (formerly TargetCW)
Location: Mountain View
Posted on: May 13, 2022

Job Description:

Executive Assistant Mountain View, CA 94040 (Hybrid- local candidates only)$65-70hr (Weekly pay)3-month contract (High potential for permanent)Benefits: Medical/Dental/Vision
*Please note: This role requires vaccination under current guidance applicable to the company. As such, absent an approved accommodation based on a religious or medical reason, employees in this role will be required to be fully vaccinated from COVID-19

Our client is a platform for products that help improve the lives and health of women. They are mission-driven team of experienced inventors, mothers, and fathers dedicated to making a difference in women's lives. They are building a brand rooted in innovation, freedom and belonging!


  • Proactively manage calendar: Ensure strategic architecture of time spent is executed on, limited need to check in and ask for reprioritization
  • Gatekeeper protecting CEO and CFO time and calendar
  • Manage gifts (eg birthdays, condolences, sick, holidays, thank you cards etc) for key partners (eTeam, board etc)
  • Ensure great check-ins with company: Office hours, skip-levels, new hire welcomes
  • Ensure in-person events run smoothly (guests to office, trips, etc)
  • If theres a presentation coming up, ensure all the prep notes and logistics are ready.
  • Review emails, clean them up and ensure timely responses to critical ones
  • Set regular offsite, get-togethers: Work constructively and creatively to build connection and morale through activities
  • Organize and run in-person events
  • Ensure clear calendar for the year: Full Board and Committees, in-person and not
  • Manage overall corporate calendar (board, offsites, meetings etc)
  • Organize events (eg get togethers, Huddles etc) - think months ahead and plan, execute (eg Huddle documents, agenda, slide presentation, breakouts). Strategically understand what the organization needs and work towards
  • Manage company Slack Channels
  • Display incredibly high EQ and discretion in addressing topics, keeping confidences, speaking about confidential topics; good instincts on where/how to speak up
  • Be quick - responses, answers, activities happen in a very short amount of time

    • 5+years Executive/Administrative Assistant experience
    • Must have experience supporting and managing CEO and CFO calendars
    • Requires excellent experience scheduling with a sense of urgency and accuracy
    • Knowledgeable on reviewing emails, filtering in boxes and responding in a timely manner
    • Experience with managing overall corporate calendars ( Off-sites, board meetings, events)
    • Experience with scheduling company events.
    • Experience to manage gifts (eg birthdays, condolences, sick, holidays, thank you cards etc) for key partners (eTeam, board etc)
    • Must have experience with Google suite (Google drive, calendar, Gmail etc)
    • Experience with Microsoft Office (Outlook, Word, Excel, Zoom, Skype and PowerPoint)
    • Energetic, engaging, helpful and a can-do attitude
    • Ability to pivot quickly, anticipate needs, and execute autonomously, with strong attention to detail.
    • Ability to multi-task, prioritize, and have a high sense of urgency.
    • Excellent communication skills and perceptiveness.
    • Ability to interact with a wide range of teams internally and externally with thoughtfulness and tact.
    • High level of professionalism, confidentiality, and discretion in both internal and external interactions
      Please send your resume. Thank you!

Keywords: TCWGlobal (formerly TargetCW), Mountain View , Executive Administrative Assistant, Administration, Clerical , Mountain View, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Mountain View RSS job feeds