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Executive Administrative Assistant

Company: TCWGlobal (formerly TargetCW)
Location: Mountain View
Posted on: May 13, 2022

Job Description:

Executive Assistant Mountain View, CA 94040 (Hybrid- local candidates only)$65-70hr (Weekly pay)3-month contract (High potential for permanent)Benefits: Medical/Dental/Vision
*Please note: This role requires vaccination under current guidance applicable to the company. As such, absent an approved accommodation based on a religious or medical reason, employees in this role will be required to be fully vaccinated from COVID-19


Our client is a platform for products that help improve the lives and health of women. They are mission-driven team of experienced inventors, mothers, and fathers dedicated to making a difference in women's lives. They are building a brand rooted in innovation, freedom and belonging!


Duties:

  • Proactively manage calendar: Ensure strategic architecture of time spent is executed on, limited need to check in and ask for reprioritization
  • Gatekeeper protecting CEO and CFO time and calendar
  • Manage gifts (eg birthdays, condolences, sick, holidays, thank you cards etc) for key partners (eTeam, board etc)
  • Ensure great check-ins with company: Office hours, skip-levels, new hire welcomes
  • Ensure in-person events run smoothly (guests to office, trips, etc)
  • If theres a presentation coming up, ensure all the prep notes and logistics are ready.
  • Review emails, clean them up and ensure timely responses to critical ones
  • Set regular offsite, get-togethers: Work constructively and creatively to build connection and morale through activities
  • Organize and run in-person events
  • Ensure clear calendar for the year: Full Board and Committees, in-person and not
  • Manage overall corporate calendar (board, offsites, meetings etc)
  • Organize events (eg get togethers, Huddles etc) - think months ahead and plan, execute (eg Huddle documents, agenda, slide presentation, breakouts). Strategically understand what the organization needs and work towards
  • Manage company Slack Channels
  • Display incredibly high EQ and discretion in addressing topics, keeping confidences, speaking about confidential topics; good instincts on where/how to speak up
  • Be quick - responses, answers, activities happen in a very short amount of time

    Requirements:
    • 5+years Executive/Administrative Assistant experience
    • Must have experience supporting and managing CEO and CFO calendars
    • Requires excellent experience scheduling with a sense of urgency and accuracy
    • Knowledgeable on reviewing emails, filtering in boxes and responding in a timely manner
    • Experience with managing overall corporate calendars ( Off-sites, board meetings, events)
    • Experience with scheduling company events.
    • Experience to manage gifts (eg birthdays, condolences, sick, holidays, thank you cards etc) for key partners (eTeam, board etc)
    • Must have experience with Google suite (Google drive, calendar, Gmail etc)
    • Experience with Microsoft Office (Outlook, Word, Excel, Zoom, Skype and PowerPoint)
    • Energetic, engaging, helpful and a can-do attitude
    • Ability to pivot quickly, anticipate needs, and execute autonomously, with strong attention to detail.
    • Ability to multi-task, prioritize, and have a high sense of urgency.
    • Excellent communication skills and perceptiveness.
    • Ability to interact with a wide range of teams internally and externally with thoughtfulness and tact.
    • High level of professionalism, confidentiality, and discretion in both internal and external interactions
      Please send your resume. Thank you!

Keywords: TCWGlobal (formerly TargetCW), Mountain View , Executive Administrative Assistant, Administration, Clerical , Mountain View, California

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