Company: Hope Services
Location: Mountain View
Posted on: November 22, 2021
Hope Services is Silicon Valley's leading provider of services
to people with developmental disabilities and mental health needs.
We serve approximately 3,500 people and their families in six
counties and provide a broad spectrum of services. Hope Services
seeks candidates who share our inspirations & aspirations.
Selection of staff is made on a competitive basis, and we are
committed to promoting diversity, equity, inclusion & belonging at
all levels.SummaryTo provide comprehensive
administrative/secretarial support to multiple programs. Essential
FunctionsThe following responsibilities represent the essential
functions of the position. An employee in this classification is
responsible for carrying out the following functions:1. Typing and
clerical work of a varied and specialized nature, including
letters, memos, case histories, reports, lists, mailings, etc.2.
Assemble information from various sources and enter information
onto a variety of forms and reports (including computer forms) such
as purchase orders, invoices, check requests, sub hours, staff
attendance, etc. and create additional forms as needed.3. Maintain
and process information and reports required for staff and client
payroll, billing and invoicing. Maintain and verify program
records, databases and files, i.e., client records, attendance,
budget data, office files, staff/personnel records, etc.4. Attends
case review meetings and assures departmental compliance with
record development and record keeping procedures and policies.5.
Answer phones, take messages, screen and distribute mail and use a
variety of office machines, including computer, printer, copier,
fax and calculator.6. Attend staff meetings and take minutes when
requested.7. Provide clerical support to program staff and
participate in agency support staff committee. Monitor and order
office supplies and request maintenance or janitorial services.8.
Develop and maintain program handbook and desk procedure manual.9.
Assures completion of special projects as assigned.10. Acts as a
mandated abuse reporter.11. Perform other duties, as assigned, to
insure efficiency of program services. Qualifications RequiredHigh
School diploma, G.E.D. or equivalent plus one year of related
experience working in an office environment Required Knowledge and
Skills1. Knowledge of office methods, procedures and equipment.2.
Ability to organize time, set priorities and complete
assignments.3. Ability to manage multiple tasks.4. Ability to
relate with clients, public and staff in a positive manner.5.
Ability to exercise good judgement, self-pace and work with a
minimum of supervision.6. Basic computer knowledge in Windows 98,
Work 97, Excel 97, and Access 97.7. Type 55 wpm. Environmental
ConditionsTypical office environment, equipment and tasks.
Significant amount of time spent at computer station, typing, long
periods of intense concentration. Constant review of documentation
and reports, frequent phone use, constant interruption.The work
environment characteristics described here are representative of
those an employee encounters while performing the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions.Do you have what it takes to make a difference?Inspire
and be inspired! Hope Services takes immense pride in maximizing
our employee engagement. Will you join us??Visit
www.hopeservices.org to find out more about us and the people we
serve.Hope Services is an equal opportunity employer. We celebrate
diversity and are committed to creating an inclusive environment
for all employees not regardless of, but with consideration and
appreciation for race, color, religion or belief, national, social
or ethnic origin, sex, age, physical, mental or sensory disability,
HIV Status, sexual orientation, gender identity and/or expression,
marital, civil union or domestic partnership status, past or
present military service, family or parental status, or any other
Keywords: Hope Services, Mountain View , Administrative Assistant, Administration, Clerical , Mountain View, California
Didn't find what you're looking for? Search again!