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Receptionist/Officer Administrator

Company: Quotient Technology Inc.
Location: Mountain View
Posted on: March 26, 2020

Job Description:

Description

We're seeking an energetic professional who loves wearing multiple hats and is not afraid to go the extra mile to help make Quotient run smoothly. Whether it's planning fun office events to celebrate wins or working on the fly to answer everyday employee questions, you will work with our Office Operations & Programs Manager to help ensure our team have everything they need to do the best job possible.

Our ideal candidate is detail oriented and well-organized experienced who will be responsible for various projects as well as occasional HR administration. The ideal candidate will be highly organized, detail oriented, attentive and accurate, energetic and self-motivated.

Position Responsibilities:

  • Welcome clients, interview candidates and internal/external visitors, answering incoming calls and directing inquiries to appropriate group.
  • Manage the look and feel of the office and kitchen, keeping it clean and orderly. Ensuring kitchen is cleaned each day after by 3pm and kitchen supplies are restocked and reordered to ensure adequate supplies.
  • Maintains security by following procedures, updating seating charts and access badge controls.
  • Point person for maintenance, mailing, shipping, supplies, equipment, and errands.
  • Coordinate the scheduling and set-up of daily office lunches, happy hours, and special events.
  • Responsible for room setup for client meetings, training support, and processing new hire on-boarding and terminations with additional activities as needed.
  • Sort and distribute mail.
  • Set up new hire workstations.
  • Co-lead safety programs including floor wardens, office emergency response, and
    Position Qualifications:
    • Minimum 2 yrs. as an administrative assistant, front desk receptionist or office manager in a fast-paced environment.
    • Associate degree, in Business or other related field desirable or equivalent work experience.
    • Strong organizational and time management skills; ability to work with a high sense of urgency within established timelines exercising consistent follow-through/follow-up when necessary.
    • Strong computer skills in MS Office/Windows.
    • Meticulous eye for detail, accuracy, and high standards of presentation.
    • Ability to multi-task and operate in an environment of frequently changing priorities and managing the demands of a quickly growing workforce.
    • Quick thinker/learner with "business owner" mentality who will handle assignments, tasks, and projects with intrepid initiative and ingenuity.
    • Ability to maintain discretion and strict confidentiality.
    • Excellent verbal and written communication skills.
    • Positive attitude with "internal" customer focus and professional demeanor.
    • Ability to lift/move up to 50 lbs.
    • HR administration skills a plus but not required.

Keywords: Quotient Technology Inc., Mountain View , Receptionist/Officer Administrator, Administration, Clerical , Mountain View, California

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